Managing courses

To create a course

The following is the procedure for creating a course.

  1. Log in with system administrator or system manager rights.

  2. On the menu, click “System management > Course > Create” to display the course registration input form.

  3. Enter the course details and then click the “Create” button to register the course.

Hint

You can select multiple classes to assign to the course. Note, however, that only currently unassigned classes can be selected. The following is the procedure for selecting a class for assignment.

  1. On the class structure search input form, enter a keyword and then click the “Search” button to display a list of candidate classes.

  2. On the list of candidates, select the desired class.

Hint

You can select more than one course manager, if you want. The course creator is automatically registered as a course manager. The following is the procedure for selecting a course manager.

  1. On the course manager search input form, enter a keyword and then click the “Search” button to display a list of candidate course managers.

  2. On the list of candidates, select the desired course.

Course application form

The following operations can be specified for the course application form for general users.

Item name

Description

Open application allowed

  • Allows application by the general user himself or herself.

Application by proxy allowed

  • Allows application for participant by proxy.

Check

  • Specifies course that requires verification.

  • Following application, the application is put on hold pending verification. Verification by the checker is required.

To access course information

The following is the procedure for accessing course information.

  1. Log in with system administrator or system manager rights.

  2. On the menu, click “System management > Course > Access” to display the course list.

  3. On the search input form, you can enter a keyword and then click the “Search” button to narrow down the list of course information.

  4. Clicking the desired “Course name” link on the course list will display detailed information about that course.

To edit a course

The following is the procedure for editing a course.

  1. Log in with system administrator or system manager rights.

  2. On the menu, click “System management > Course > Access” to display the course list.

  3. Click the desired “Course name” link on the course list to display detailed information about that course.

  4. Click the “Edit course information” link to display the course editing form.

  5. Make the changes you want and then click the “Apply” button to apply them.

To add attached file to a course

The following is the procedure for adding attached file to a course.

  1. Log in with system administrator or system manager rights.

  2. On the menu, click “System management > Course > Access” to display the course list.

  3. On the course list, click the desired “Course name” link to display basic information about that course.

  4. In the item [Course information], input the file title and specify the file path, then click the “Upload the file” button .

Note

The student can download the attached files from the [Course information] screen.

Hint

You can describe the “file download URL” in the mail. Please refer to “Hint of the mail edit” of “Edit class application information” screen of the class.

To delete a single course

The following is the procedure for deleting a single course.

  1. Log in with system administrator or system manager rights.

  2. On the menu, click “System management > Course > Access” to display the course list.

  3. Click the desired “Course name” link on the course list to display detailed information about that course.

  4. Click the “Delete this course information” link to delete the course.

To delete multiple courses

The following is the procedure for deleting multiple courses.

  1. Log in with system administrator or system manager rights.

  2. On the menu, click “System management > Course > Access” to display the course list.

  3. On the course list, select the desired courses and then click the “Delete selected courses” link to delete them.

To batch process courses

The following is the procedure for batch registration, editing, and deletion of courses using a CSV file.

  1. Log in with system administrator or system manager rights.

  2. On the menu, click “System management > Course > Access” to display the course list.

  3. Click the button “Course List: Download in CSV format” in order to download a CSV file template.

  4. On the menu, click “System management > Course > Batch process” to display the batch process input form.

  5. Edit the downloaded CSV files and make the files for batch processing.

  6. Click the “Browse” button and then select the CSV file you created.

  7. Click the “Send” button to perform the batch process.

Hint

If you create a batch file that causes an error, an error message describing the problem will appear on the next page. Check the contents of the file and correct the problem, and then return to the previous page to re-register.

Deleting a course

You can delete a course only if does not have any classes assigned to it.

Register attendance certificate

The certificate of attendance is a document to prove that you have completed the course. After registering the attendance certificate template on the course, the student can issue and print the attendance certificate after completion of learning tools. The following is procedure for registering the attendance certificate.

  1. Log in with system administrator or course administrator privileges.

  2. On the menu, click “System management > Course > Access” to display the course list.

  3. Click the desired “Course name” link on the course list to display detailed information about that course.

  4. Check “Set attendance certificate” and register template of attendance certificate.

Note

  • The layout of the attendance certificate template must be created in HTML, and “index.html” must be created before registration.

  • One template file of attendance certificate can be registered for each course.

Attention

The template file must satisfy the following conditions.

  • “index.html” file exists in the root directory in the zip file

  • Template file size is within 2 Mbytes

Variables available for attendance certificate

Variables can be used in “index.html” of the template file. Variables in the template will be replaced with student information at the time of certificate issue. The available variables are as follows.

Variable name

Description

${input}

Characters that student enter when issuing certificates of attendance 1

${learnerLastName}

Student’s last name

${learnerFirstName}

Student’s first name

${organization}

Organization name that belongs to the students

${classStartDate}

Class start date 2

${classEndDate}

Class end date 2

${finishDate}

Completion date of the class belonging to the course 2 3

${courseName}

Course name

${courseDuration}

Number of days of the Course

${learnerAccountCode}

Learner login ID

${className}

Class name

${firstIssueDate}

The first issuance date of course attendance certificate
1

You can use it by checking “Input by learner” at registration of attendance certificate. When checked, a popup will be displayed when the attendance certificate is issued, and it will be replaced with the input character. Once replaced, the characters are registered in the system and students can not change it. The administrator can update the input letter when issuing the lecture.

2(1,2,3)

You can select (yyyy / mm / dd), (MMM d, yyyy) display format when registering certificate.

3

If the administrator manually sets class completion, it will be replaced by the end date of the class.

Maintain attendance certificate

The procedure for updating the attendance certificate is as follows.

  1. Log in with system administrator or course administrator privileges.

  2. On the menu, click “System management > Course > Access” to display the course list.

  3. Click the desired “Course name” link on the course list to display detailed information about that course.

  4. Select “Update” from “Certificate of attendance” and enter the change contents.

  5. Click the “Update Student Certificate” button to update the attendance certificate.

Delete attendance certificate

The procedure for deleting the issuance status of the certificate of attendance is as follows.

  1. Log in with system administrator or course administrator privileges.

  2. On the menu, click “System management > Course > Access” to display the course list.

  3. Click the desired “Course name” link on the course list to display detailed information about that course.

  4. Select “Delete” from “Certificate of attendance”.

  5. Click the “Update Student Certificate” button and delete the attendance certificate.

Attention

Even if you delete the attendance certificate, the change history and issue history of the attendance certificate will not be deleted. If you delete the course, the attendance certificate and change history will be deleted.

Confirm the issue status of attendance certificate

The procedure for checking the issuance status of the certificate of attendance is as follows.

  1. Log in with system administrator or course administrator privileges.

  2. On the menu, click “System management > Course > Access” to display the course list.

  3. Click the desired “Course name” link on the course list to display detailed information about that course.

  4. You can check the attendance status of students’ attendance from “status of issuance of attendance certificate”.

Hint

In “Status of issuance of certificate of attendance”, students whose classes belonging to the course are confirmed are displayed in the list. You can check the issue date and time and variable replacement information from “Issue history details”.

Attention

When you delete a member class, the issue history of students belonging to your class will be deleted.

Issuance of attendance certificate by administrator

Administrators can issue certificates of attendance of all students in the class belonging to the course. The procedure for issuing a certificate of attendance is as follows.

  1. Log in with system administrator or course administrator privileges.

  2. On the menu, click “System management > Course > Access” to display the course list.

  3. Click the desired “Course name” link on the course list to display detailed information about that course.

  4. You can issue by issuing the “attendance certificate issuance” button of the target student from “issuance status of attendance certificate”.

Hint

If input characters are set by students, the characters entered by the students on the popup are displayed. When correcting the letter and issuing the certificate, the student input characters are updated.

Administrators to confirm a certificate issue history

System administrators or course administrators are entitled to confirm certificate issue histories of all learners that belong to courses. See below the procedure for confirming certificate issue histories.

  1. Log in with system administrator or course administrator privileges.

  2. On the menu, click “System management > Course > Certificate issue history” to display certificate issue histories.

Hint

Click the button “Download in CSV format” in order to download a certificate issue history that matches search conditions.

Attention

  • The default value of search period is the latest month.

  • If the search field of start day or end day is left empty, no certificate issue history is displayed as indicated in a warning message.