Managing “e-learning”

“e-learning” and its contents

Creating “e-learning” makes it possible for participants to learn the “Contents”. “e-learning” is a collection of contents. Various restrictions, as well as the placement, and duration can be specified for “e-learning”. The restrictions, placement, and duration specified for “e-learning” are applied for all of the contents registered to the “e-learning”. There are three types of content: normal contents, HTML contents, SCORM contents, and Video(Streaming).

Types of contents

Description

Normal contents

  • Word, pdf, video 1 , and other files

HTML contents

  • Contents that can be viewed using a Web browser.

  • Both of the following conditions must be met for contents to be registered as HTML contents.

    • It must be a zip file.

    • The zip file root directory must contain an index.html file or another html file.

    • The zip file root directory must not contain imsmanifest.xml files.

SCORM contents

  • These contents conform to the SCORM standard, which makes it possible for participants to study their status in detail.

  • Both of the following conditions must be met for contents to be registered as SCORM contents.

    • It must be a zip file.

    • The zip file root directory must contain an imsmanifest.xml file.

Video(Streaming) 2

  • Streaming method which distributes while downloading files is adopted.

  • Both of the following conditions must be met for contents to be registered as video contents.

    • It must be one of MP4, MOV, WMV, MPEG, MPG, AVI, FLV, ASF, M2TS, M2T, MTS, TS, F4V, M4V, 3GP format.

    • It must 20 minutes or less.
1

If you want to distribute video by streaming method, register video as streaming video.

2

There is possibility that the format and length of uploadable video content will be changed in the future.

To create “e-learning”

The following is the procedure for creating “e-learning” contents.

  1. Log in with system manager or system administrator rights.

  2. On the menu, click “e-learning > Create” to display the “e-learning” creation screen.

  3. After entering the required items, click “Register” to create the “e-learning”.

Hint

If you want the course manager and instructors to be able to edit and tabulate the “e-learning” you are creating, select the “Specify relevant manager as editor and tabulator.” check box.

Attention

If you are registering HTML contents, you need to select the “Register as HTML contents” check box and upload a file that satisfies the HTML contents conditions described under “e-learning” and its contents.

Attention

Uploading a file that satisfies the SCORM contents conditions described under “e-learning” and its contents registers the file as SCORM contents automatically.

To edit “e-learning”

The following is the procedure for editing “e-learning”.

  1. Log in with an account that has “e-learning” editing rights.

  2. On the menu, click “e-learning > List” to display the “e-learning” list screen.

  3. Click one of the “Edit” links to the right of each of the “e-learning” items to display the “e-learning” editing screen.

  4. After making the changes you want, click “Apply” to apply them.

Hint

The content which is specified prerequisite is restricted learning, if the target prerequisite content is not completed.

Attention

When updating HTML contents, you must register a file that satisfies the HTML contents conditions described under “e-learning” and its contents.

Attention

When updating SCORM contents, all of the following conditions must be met.

  1. SCORM contents must satisfy the SCORM contents conditions described under “e-learning” and its contents.

  2. The number of SCOs of the original SCORM contents and the number of SCOs of the newly updated SCORM contents must match.

  3. The number of ASSETs of the original SCORM contents and the number of ASSETs of the newly updated SCORM contents must match.

  4. All of the SCO IDs of the original SCORM contents and the SCO IDs of the newly updated SCORM contents must match.

  5. All of the ASSET IDs of the original SCORM contents and the ASSET IDs of the newly updated SCORM contents must match.

Attention

When updateing video contents, the progress of learners who are not incomplete the video will be initialized.

To copy “e-learning”

The following is the procedure for copying “e-learning”.

  1. Log in with an account that has “e-learning” editing rights.

  2. On the menu, click “e-learning > List” to display the “e-learning” list screen.

  3. Click the “Copy” link to the bottom of the “e-learning” item that you want to copy.

There are items copied and items not copied. The details are as follows.

Items copied

  • Name of e-learning 3

  • Subscription

  • Contents (Normal contents, HTML contents, SCORM contents)

  • Shared contents (Normal contents, HTML contents, SCORM contents)

  • Video contents

  • Title of each contents

  • Subscription of each contents

  • Prerequisite between contents

  • Compatible view of each SCORM contents

  • Placement of the “e-learning”

Items not copied

  • Settings for publishing 4

  • Start time, End time

  • The precondition for doing the “e-learning”

3

“[Copy]” is added to the beginning of the e-learning name of the copied “e-learning”.

4

After copying, the settings for publishing of the copied “e-learning” is set to “Do not execute”. To publish the “e-learning”, change the settings for publishing to “Submit” on “e-learning” edit screen.

Hint

After copying the “e-learning”, change the “e-learning” information on “e-learning” edit screen.

Hint

As for shared contents and video contents, the information of specified target is copied. The original files of the contents are not copied. As for contents other than shared contents or video contents, the original files of the contents are copied.

Attention

The progress of the “e-learning” is not copied.

To specify precondition for “e-learning”

The following is the procedure for specifying precondition for “e-learning”.

  1. Log in with an account that has “e-learning” editing rights.

  2. On the menu, click test List to display the “e-learning” list screen.

  3. Click one of the “Edit” links to the right of each of the test items to display the “e-learning” editing screen.

  4. After inputing the precondition for doing “e-learning”, click “Apply” to apply them

Attention

A learning tool in the same place of “e-learning” can be specified as the precondition for doing it.

Hint

You can specify the precondition for all learning tool in the same place by accessing to the “Specify precondition” screen from “Program”,”Course”,or “Class information” screen.

Scope of “e-learning”

The scope of “e-learning” depends on the specified course.

  • When a program is selected by “e-learning placement,” all of the courses assigned to that program are for “e-learning” implementation.

  • When a course is selected by “e-learning placement,” all of the classes assigned to that course are for “e-learning” implementation.

_images/assignment_summary.png

Conditions governing “e-learning” management

  • System administrator is able to edit and tabluate all “e-learning”.

  • If you want the course manager and instructors to be able to edit and tabulate the “e-learning” you create, select the “Specify relevant manager as editor and tabulator.” check box when creating the “e-learning”.

  • Class manager is able to tabluate the “e-learning”, if the managing class is belong to the placement of the “e-learning”.

To access the “e-learning” progress status

The following is the procedure for accessing the “e-learning” progress status.

  1. Log in with system manager or system administrator rights.

  2. On the menu, click “e-learning > List” to display the “e-learning” list screen.

  3. Click one of the “Progress” links to the right of each of the “e-learning” items to display the “e-learning” progress status screen.

  4. You can check the progress status of the “e-learning” at the bottom of the “Tabulation form”.

Hint

In the “e-learning” progress status screen, “Course start announcement email” and “Reminder email” can be sent.

To create email sending schedule to e-learning

The following is the procedure for creating email sending schedule to e-learning

  1. Log in with system manager or system administrator rights.

  2. On the menu, click “e-learning > List” to display the “e-learning” list screen.

  3. Click one of the “Progress” links to the right of each of the “e-learning” items to display the “e-learning” progress status screen.

  4. Click the “Configure the schedule of sending email” links to display the “Register schedule of sending email” screen.

  5. After entering the required items, click “Add a schedule sending start mail” or “Add a schedule sending remind mail” link to create the “email sending schedule”.

To configure screen size of SCORM content

The following is the procedure for configuring screen size of SCORM content.

  1. Log in with system manager right.

  2. On the menu, click “e-learning > Screen config of SCORM content > Screen Size” to display the “Configure screen size of SCORM content” screen.

  3. Edit screen size, and then click the “Update” button.

To Customize SCORM completion page

SCORM completion page is the page that appears when you have completed all the pages of SCORM content. By default, the standard message is displayed.

The following is the procedure for customizing SCORM completion page

  1. Log in with system manager right.

  2. On the menu, click “e-learning > Screen config of SCORM content > Completion Page” to display the “Configure SCORM Completion Page” screen.

  3. click the “Use the page I customized.”.

  4. Edit the source code of the page, and then click the “Update” button.

Note

The setting is reflected in all SCORM contents.

To create “shared contents”

“Shared contents” are contents which can be used many times by sharing by two or more e-learnings.

The following is the procedure for creating “shared contents”

  1. Log in with system manager, system administrator, or content registrant rights.

  2. On the menu, click “e-learning > Create shared contents” to display the “shared contents” creation screen.

  3. Select files that you want to register as shared contents, and click “Register” button.

Hint

You can select “shared contents” as contents of e-learning on the e-learning creation screen or the e-learning editing screen. Disk usage decreases by sharing contens among two or more e-learnings because you only have to upload one file.

To display a list of “shared contents”

The following is the procedure for displaying a list of “shared contents”.

  1. Log in with system manager, system administrator, or content registrant rights.

  2. On the menu, click “e-learning > Shared contents list” to display the “shared contents” list screen.

Note

For the system administrator and content registrant, only self-registered “shared content” will be displayed in the list. For the system manager, all registered content will be displayed in the list.

To edit “shared contents”

The following is the procedure for editing “shared contents”

  1. Log in with system manager, system administrator, or content registrant rights.

  2. On the menu, click “e-learning > List of shared contents” to display the “shared contents” list screen.

  3. Input title in column of “Update title”, and click “Update the titles” buttom.

To delete “shared contents”

The following is the procedure for deleting “shared contents”

  1. Log in with system manager, system administrator, or content registrant rights.

  2. On the menu, click “e-learning > List of shared contents” to display the “shared contents” list screen.

  3. Click “Delete” link to delete “shared contents”.

To create video content

The following is the procedure for creating video content

  1. Log in with system manager, system administrator, or content registrant rights.

  2. On the menu, click “e-learning > Video > Create” to display the video creation screen.

  3. Select file that you want to register as video content, and click “Register” button.

Hint

You can select video content as content of e-learning on the e-learning creation screen or the e-learning editing screen.

Hint

You can embed video in other contents using “video” tag. (see To embed video in other contents)

To display a list of video contents

THe following is the procedure to display a list of video content.

  1. Log in with system manager, system administrator, or content registrant rights.

  2. On the menu, click “e-learning > Video > Show list” to display the video list screen.

Note

For the system administrator and content registrant, only self-registered videos will be displayed in the list. For the system manager, all registered video will be displayed in the list.

To create multiple video contents

The following is the procedure for creating multiple video contents

  1. Log in with system manager, system administrator, or content registrant rights.

  2. On the menu, click “e-learning > Video > Create collectively” to display the multiple video creation screen.

  3. Click “Add files” button to select files that you want to register as video contents (Multiple selection possible)

  4. Click “Register” button to register the video contents.

Attention

If you fail to register video content, please register it again.

To update video content

The following is the procedure for updating video content

  1. Log in with system manager, system administrator, or content registrant rights.

  2. On the menu, click “e-learning > Video > List” to display the video list screen.

  3. Click “Update file” of video, and select file that you want to update.

  4. Click “Update video file” button.

Attention

When updating video contents, the progress of learners who are not incomplete the video will be initialized.

Hint

You can edit the title by clicking “Update title” of the video.

Hint

You can change the screen size by clicking “Update size” of the video.

To delete video content

The following is the procedure for deleting video content

  1. Log in with system manager, system administrator, or content registrant rights.

  2. On the menu, click “e-learning > Video > List” to display the video list screen.

  3. Click “Delete” link of video.

To embed video in other contents

The following is the procedure for embedding video in other contents

  1. Log in with system manager, system administrator, or content registrant rights.

  2. On the menu, click “e-learning > Video > List” to display the video list screen.

  3. Click “Video URL” link of video.

  4. Embed the video in other contents (SCORM contents and HTML contents etc.) using the acquired URL.

Hint

You can embed the video in other contents by specifying the video URL in “src” attribute of the “video” tag.

Attention

Video embedded in contents can be viewed only when logged in.

To assign multiple video to e-learning

The following is the procedure for assigning multiple video to e-learning

  1. Log in with system manager or system administrator rights.

  2. On the menu, click “e-learning > Video > Bulk assignment to e-learning” to display the video assignment screen.

  3. In [Select e-learning to assign to], select e-learning to assign video to.

  4. In [Select video], select video to assign to e-learning. (Multiple selection possible)

  5. Click “Register” button to assign video to e-learning.

How to allow simultaneous viewing of video content

Allowing simultaneous viewing of video content enables multiple users to view the video content at the same time.

The steps to allow simultaneous viewing of video content are as follows:

  1. Log in with system administrator privileges.

  2. Click on the menu “System management > e-learning settings > Content settings” to display the “Content settings” screen.

  3. Select “Allow simultaneous viewing of video content” and choose “Yes”.

  4. Click the “Update” button.

Hint

You can specify the video content for which simultaneous viewing is allowed in the e-learning creation/editing screen.

Hint

By entering information about the users who will be viewing the video content simultaneously during playback, the progress of the users who viewed the video content simultaneously will be updated according to the viewing status of that video content.